is barcode driven records management software for file tracking, storage, retention and retrieval of original documents, files and archive boxes, and with the PaperChase Imaging option scanned documents may also be stored, retrieved and displayed on screen. Using barcode or RFID technology, the Alliance PaperChase Records Management (EDRMS) system is designed to identify and track any item such as client or customer files, patient records, planning applications, internal documents, forms, drawings, working papers, incoming mail and archived material.
Each document (or folder of documents) is given a unique barcode label to identify it, and may be grouped together with other documents to form projects or cases. An item may then be registered at a location simply by scanning its barcode identification label. RFID (Radio Frequency Identification) smart labels may be used instead of barcode labels.
Original documents or files are assigned to a location which could be a filing cabinet, shelf, office, person, third-party warehouse, client site, etc., so that it may be found and retrieved quickly and easily.
A full movement history of each item is retained so that all movements can be seen from the creation date onwards, providing a full audit trail for every item.
Typically all employees could have a view-only version of PaperChase (allowing enquiries and File ordering) whilst Records Management department users would have a full version (allowing File creation, movement, boxing, archiving etc.).
A user may request files or documents to be retrieved (from on-site or 3rd party storage) and delivered to the user's location. With the PaperChase Imaging option scanned images of documents may be displayed on screen.
Alliance PaperChase is scaleable from small departmental records management systems (say 10 to 20 users) to enterprise-wide systems with 15,000 or more users.
PaperChase provides industrial strength repositories, archiving, security permissions, records management and file tracking functionality and mrecord retention schedules.
PaperChase records management allows the records manager to get a better grip on the increased volumes of all kinds of records.
Alliance PaperChase screenshot showing the list of documents registered to a case or project.
Alliance PaperChase records management helps records managers and users:
